Xpert Clan Property Management
Property management for Microsoft Dynamics 365 Business Central
Leases, rent, cheques, maintenance and compliance, run inside the ERP your finance team already uses.
The challenge
Most landlords still run property on spreadsheets
Leases in spreadsheets
Renewal dates, rent changes and deposits are tracked by hand and get missed.
Cheques in a register
Post-dated cheques sit in a paper or Excel log, separate from the bank and the ledger.
Maintenance by phone
Tenant requests arrive by call or chat, with no record of cost, owner or status.
Finance reconciles later
Rent, VAT and costs are keyed again, so profit per building is a month-end guess.
One platform
From first viewing to final statement, in one ledger
Portfolio
Properties with map location; units with type, floor, area, view, parking, rent and live occupancy.
Leasing
Contracts, approvals, escalations, multi-unit leases and early termination on one lease card.
Rent billing
A nightly job invoices every instalment due, with 5% VAT and property dimensions on every line.
PDCs
Received, deposited, cleared or bounced, with the cash receipt posting automatically.
Maintenance
Work orders with labour and parts, recharged to the tenant or charged to the property.
Compliance
Trade licences, insurance and civil defence certificates with expiry alerts.
Leasing
Leases that run themselves from draft to renewal
1
Draft
Unit, tenant, term, rent and charges, with an automatic payment schedule
2
Approve
Business Central approval workflow by amount or type
3
Activate
Unit marked let, deposit recorded, registration fee by emirate
4
Renew
Expiry alerts ahead of time; one click drafts the renewal
5
Close
Inspection, deductions and deposit refund posted to the tenant
Built for the UAE
Configured per emirate, not hard-coded
Registration system, fees, rent increase caps and deposit percentage are held as setup data for each emirate, so one company can run a multi-emirate portfolio.
Dubai
Ejari registration
Abu Dhabi
Tawtheeq registration
Sharjah
Municipality attestation
Northern emirates
Local authority rules, fees, rent caps and deposit percentages
Tenant portal and reporting
Know which buildings earn, and which ones leak
Tenant self-service
Tenants raise requests, see invoices and download statements from web or mobile.
SLA visibility
Open, overdue and completed jobs on the role centre, by property and category.
Ready-made reports
Rent roll, aged arrears, lease expiry pipeline, PDC maturity, maintenance cost, profitability and ROI.
Role-based access
Property manager, leasing, accounts, maintenance and read-only roles, with Business Central security.
See it running on your own portfolio
Book a 45-minute demo. We load sample buildings, leases and cheques into Business Central and walk your team through a full month.
+971 50 804 3719 ยท info@xpertclansolutions.com